Notary Public Service
The usual role of a Notary Public in Saskatchewan is to administer oaths and to take and receive affidavits, affirmations and declarations. He shares this function with Commissioners for Oaths and other persons authorized by statute to take and receive affidavits, affirmations and declarations. In addition, a Notary Public is authorized by statutes of the Province of Saskatchewan and also of Canada to undertake other duties.
Section 3 of The Notaries Public Act authorizes a Notary Public:
(a) To draw, pass, keep and issue all deeds and contracts, charter-parties and other mercantile documents in Saskatchewan;
(b) To attest to all commercial instruments that may be brought before him for public protestation;
(c) To act as usual in the office of Notary; and
(d) To demand, receive and have all the rights, profits and emoluments rightfully appertaining and belonging to the calling of Notary Public.
A Notary Public may also certify documents to be true copies of the original. In some jurisdictions, a Notary Public can also draft contracts, promissory notes, wills, land title transfers and other legal documents. Like Commissioners of Oaths, a Notary Public may also witness oaths, solemn affirmations and declarations but it is not necessary that their Notarial Seal be affixed to the document if it is to be used in the Province of Saskatchewan.
Affirmation of an Oath
Where a Notary Public or a Commissioner of Oaths is taking an oath, the deponent is required to confirm the following: "Do you swear that the contents of this affidavit as subscribed by you are true? So help you God".
If this type of oath is not preferred, deponents may instead affirm by responding 'yes' to: "Do you solemnly affirm and declare that the contents of this affidavit as subscribed by you are true?" Where a solemn declaration is required instead, the deponent must declare in the positive to: "Do you make this solemn declaration conscientiously believing it to be true and knowing that it is of the same force and effect as if made under oath”? In every case, the deponent must be physically present before the Notary Public or Commissioner of Oaths.
A statutory declaration is a written summary of facts, which the declarant solemnly states to be true before signing the documented summary. A statutory declaration is not sworn; rather it is affirmed to be true and must be witnessed by a Justice of the Peace, Attorney, Barrister, Solicitor, Notary Public or some other a designated official.
An affidavit is a document containing a statement that the deponent swears to be true to the best of their knowledge. The Commissioner then signs as confirmation that the oath or affirmation was properly administered and that the deponent signed the document after taking the oath. Instead of a Commissioner, a Notary Public or another officer of the court may administer oaths or affirmations and similarly sign in confirmation.
Consent to Travel Documents
Due to increasing concern for the safety of children, many governments including that of Canada have initiated special requirements when children under 18 years of age are travelling without both parents.
Specifically, many countries now require that documentary evidence in the form of a Notarized Consent to Travel Letter be presented to establish the permission of the parent(s) / legal guardian(s) for a minor to cross international borders with an accompanying adult. This requirement is in addition to other legal requirements as specified by airlines and official authorities.
Also, it should be noted that border officials might reject a simple letter or consent form that has not been notarized by a licensed Notary Public due to the fact that such letters or forms can be easily forged. The following are examples of circumstances under which you should consider having Notarized Consent to Travel documents:
- Child Traveling With One Parent - If a minor is traveling with only one parent, the absent parent is expected to provide Notarized consent.
- Child Traveling Alone or Without Either Parent - If a minor is traveling alone or is accompanied by an adult other than a parent, both parents (or the sole documented custodial parent) must provide Notarized consent.
- Child Has Only One Parent - If a minor child has only one parent as evidenced by its birth certificate, a Notarized copy of the birth certificate or the original will be sufficient proof allowing for travel.
Certification - Copy of Document
It often becomes necessary to obtain and use copies of a document rather than use the actual document itself. In this situation, we can photocopy the document and certify it as being a true or genuine copy of the original by affixing a signature, seal and statement to that effect on the copy. As a result, the veracity of the copied document is assured to persons to whom the photocopied document is later presented.
Passport Applications Lost/Stolen Passports
If applying for a Canadian passport, Commissioners and Notaries Public can certify your photograph, copies of supporting documents, and administer the Statutory Declaration in Lieu of Guarantor required for your passport application if you do not have a guarantor. If you have lost your Canadian passport, our Notary can help complete and notarize the required statutory declaration that must be included in your application for a replacement.
Statutory Declaration in Lieu of Guarantor
An applicant who is unable to obtain the signature of an eligible guarantor is required to complete Form PPTC 132, "Statutory Declaration in Lieu of Guarantor" in addition to the regular passport application. The PPTC 132 "Statutory Declaration in Lieu of Guarantor" is only available at a Passport Canada service location
The "Statutory Declaration in Lieu of Guarantor" form must be sworn to/declared before, signed and completed before a Commissioner for Oaths, Notary Public, Justice of the Peace or another official who is qualified to administer the oath. In this instance, it is not necessary for the official to know the applicant personally. Once you obtain this form, please contact us at 306-783-0099 or toll-free at 1-866-797-5084.
Our Notary Public can administer the “Statutory Declaration in Lieu of Guarantor PPTC 132 form”, certify your photograph, and certify copies of supporting documents. If you have a lost, stolen, damaged, destroyed or inaccessible Canadian passport or travel document, our Notary Public can sign and notarize the statutory declaration PPTC 203, which must be included in your application for a replacement.
When you do not have a personal guarantor, our Notary Public can certify your photographs that must be included in your application.
Documents Confirming Identity
To assist you, we can also certify as true and genuine copies of original identification documents.
Other services which you may want a Notary Public to assist you with:
- Wills & Codicils
- Health Care Directives and Living Wills
- Powers of Attorney
- Land Titles Transfers
- International Documents
- Offers to Purchase
- Oaths, Affidavits, Affirmations, Statutory Declarations (Confirming Identity, Marital Status, Ownership of Property, or any other required by Law)
- CPP, OAS Pension documents
- CPP Death Benefit & Widow’s Pension Applications
- General Mercantile Documents
- PLUS many more.
Please contact our Notary Public, Mr. Jason Kopan for an appointment at
306-783-0099 or toll-free 1-866-797-5084.
Notary Schedule of Fees (PDF)